Any organization that does not back up your information is exposed to serious problems that will be safe, at one time or another. Loss of data, it is extremely easy (an interruption of electrical current that causes equipment failure, a faulty hard drive or simply a human error).
However, recover lost data when something like this happens, it is almost mission impossible if not done properly the necessary backups. We analyze then the risks that companies lack a clear strategy for achieving their backups are exposed.
Today, there should be no company without a clear strategy to make the necessary backups to protect your information and that, should any incident occur, that information could recover quickly and easily. An organization that lacks strategies of this kind is like the Titanic going in full swing towards a sea of icebergs. A team that allows this to happen should be fired immediately when not directly arrested for negligence.
It is true that all this may seem exaggerated, but only for a moment imagine that one day, we arrived at our job and discovered that all company data – including our e-mail, Word and Excel documents, pdfs, bases data, contact lists, financial data, billing information, etc., that is all – simply has vanished in space forever. This means that everything that makes the company what it is, and that has allowed it to operate and grow, simply gone.
How a company can recover from something like that? Without backups, it is very difficult to recover years of work and trying to manage at the same time, the day to day business. For most organizations, regardless of size, whether large, small or medium, a disaster of this magnitude, it is unbearable. In fact, 90% of companies suffering losses of large-scale data, go out of business in less than two years.
Permanent loss of information, on the other hand, it is easy to prevent disaster, all the company needs is to apply an appropriate strategy for backup and recovery of data, if necessary.
However, the irony of all this is that most businesses recognize the importance of backups. In fact, a recent study conducted in the US small and medium enterprises by Rubicon Consulting, showed that the backup is the second major concern of these organizations on their information systems, after the defense against viruses and other malware, and ahead of issues such as reducing the costs or the purchase of new computers. Still, more than a third of the surveyed SMEs does nothing to secure their data.
At the same time, and while struggling with an almost exaggerated growth of data involved, many of the backup process launched in SMEs often create a false sense of security, threatening the future information and The company in general.
Beware data loss
According to the study by Rubicon Consulting, although 92% of SMEs surveyed had deployed some form of technology to run backups, 50% of them had still suffered the loss of data. Of the companies that had experienced such losses, about a third of them experienced a decrease in sales, 20% lost customers and 25% said the loss of information had been a really serious for the normal running of the company disorder.
So when something happens, we can ask the question, are we talking about a case of incompetence or of a case of criminal negligence? Although once again, the question seems exaggerated, the fact is that when a company closes its doors because fails to provide a quality service to its customers, or bill or conduct normal business processes because their information has disappeared , difference does it really matter?
Do the right thing
How to get an effective backup strategy? The first is to determine what information is necessary to ensure, including data affected by national and international regulations (such as Sarbanes-Oxley, HIPAA, etc.) that include specific requirements regarding backups. The following is whether the data should be copied or archived. In most cases both tasks are performed. Backups are actually copies of active data, for use during a limited period of time and usually are overwritten with the updated versions. Files, on the other hand, contain static data, and inactive files, e-mails old, etc.
Any business that cares about the safety of your data, you need to have an effective backup strategy to deal with the inevitable loss of information. Considering the serious and lasting impact that could cause data loss in business, may cause to its bankruptcy, it is increasingly essential availability of a policy for copying and retrieval of information to really effectively and safe.